THE INDIVIDUAL TRAINING NEEDS
ASSESSMENT (ITNA) & DEVELOPMENT PLAN
IN CAPS LMS
Steps for the Assessee’s Supervisor
There are TWO distinct processes all PCSA caseworkers and PCSA supervisors are required
to complete in CAPS LMS to comply with OAC Rule: 1) Completion of their assigned ITNA in conjunction with their supervisor,
and 2) Creation of an individual development plan (IDP) with their
supervisor’s input and approval. Instructions to complete both are included
in this guide.
Individual Training Needs Assessments (ITNAs) known as
competency assessment tasks in CAPS LMS– are assigned every two years by ODJFS
in CAPS LMS to your direct reports and to you, as their supervisor. Your direct report completes the
assessment from their perspective, and you add
your supervisory perspective on their learning needs. Once both perspectives
are collected, together you review
and discuss the results and decide which recommended development actions (instructor-led and self-directed courses, videos, materials, coaching) your worker will add to their corresponding development plan.
While plans are created by the worker in CAPS LMS, they still require your
supervisory approval. These plans guide the worker�s learning priorities and
are automatically updated as they complete learning interventions indicated in
the plan.
<![if !supportLists]>1. <![endif]>Completing Supervisor-Perspective ITNAs
<![if !supportLists]>2. <![endif]>Reviewing Results
with Your Direct
Reports
<![if !supportLists]>3. <![endif]>Reviewing, Editing,
and Approving Development Plans
<![if !supportLists]>4. <![endif]>Technical Assistance Options
<![if !supportLists]>1.
<![endif]>COMPLETING SUPERVISOR-PERSPECTIVE ITNAS����������������������������������������
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<![endif]>To locate
your assigned supervisor-perspective competency assessments, select Scheduled Tasks from
the Profile menu tab OR select the View
Tasks tile on your Welcome Page:
Select the title of your direct
reports� competency assessment task. If you supervise caseworkers, this will be CPS Caseworker Individual Training Needs
Assessment (ITNA):
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NOTE: You may
also see an assigned ITNA listed for your own position (e.g., CPS Supervisor
Individual Training Needs Assessment (ITNA)). There is a separate
guide to walk you through
completing your own ITNA. This guide is solely for working with your direct reports� ITNAs
and IDPs.
Review the task instructions and select Continue:
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If you supervise more than one person, you will see a list of individuals to be assessed.
Select Begin to the right of an
individual to get started:
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<![endif]>Review the Rating Scale you
will use throughout the assessment (shown
at the top of the assessment):
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<![endif]>Review and rate your direct report
on each behavioral indicator listed
under the ten competencies:
[OPTIONAL] Add context to your ratings
by adding notes in the Comments
box beneath each competency. NOTE: Comments are
visible to both you and your direct report.
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<![endif]>If needed,
you can select Save & Return at the bottom to finish completing the assessment at another time. Otherwise, when finished
rating all items, select Continue to
proceed to the list of key-practice area questions:
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The final part of
the ITNA is a series of required questions to determine development needs in
key practice areas. If the practice
area is not a development need for your worker, type NO. If it is a development need, type YES along
with a brief description of their development needs in that area:
When you have answered
all key-practice-area questions, select Submit Assessment to
see your results: